Labor Compliance Coordinator
Sacramento, CA 
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Posted 15 days ago
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Job Description
Purpose
This role will perform various duties as they relate to Labor Compliance efforts. Specifically, this role has primary responsibility for the following areas: Ensure accurate processing, recording, and reporting of Certified Payroll Records (CPR) in compliance with California Prevailing Wage Law, Federal Davis-Bacon and related Acts, and Union Master Labor Agreements as applicable and within strict deadlines..

Focus & Scope
Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below:

Company / Entities
  1. Actively supports Operations goals and objectives through completing technical/ administrative projects accurately and on time, providing ongoing support as required, and proactively resolving challenges and issues as they pertain to project specific Labor Compliance.
  2. Collaborates across departments and supports consistent technical practices and administrative procedures.
  3. Adheres to policies, procedures, and standards that protect the company's interests.
  4. Establishes, promotes, and protects Teichert values including diversity, teamwork, fair work environment, and respect of others. Maintains a "team" spirit within the business unit. Works and cooperates with other disciplines (across company lines) to ensure maximum and best use of resources.
  5. Promotes and protects the community perception of Teichert.
  6. Builds and maintains positive working relationships with internal and external customers. Facilitates communication of company, project, and reporting policies. Maintains a favorable impression of the company with external customers through professional and courteous interactions.
  7. Gathers feedback and continuously makes improvements to work processes and practices.
  8. Assists in achieving a zero injury culture through supporting safety programs and actively participating in appropriate safety meetings and training sessions to maintain a safe, healthy work environment and to meet corporate safety standards.
  9. Protects confidentiality of employee private information.
Technical / Specialty Area
  1. Contributes to the smooth operation of the Labor Compliance Deparment by providing administrative support to Teichert business unit (s) which may include some or all of the following:
  2. Ensure accurate processing, recording, and reporting of Certified Payroll Records (CPR) and related paperwork using various payroll reporting software programs such as DIR, eCPR, Elations, eMars, LCP Tracker.
  3. Develop and maintain electronic and hard copy of labor compliance documents from start to finish. Maintain thorough documentation and organization of compliance records.
  4. Submission of confidential documents and data to on-line portals within strict deadlines.
  5. Attend pre-job meetings related to Labor Compliance requirements for projects.
  6. Liaison between project Labor Compliance Officer and Project Management team.
  7. Review the CPR's of each subcontractor performing work and proactively follow up on with subcontractors on missing and/or incorrect CPRs.
  8. Monitor, track, and ensure timely weekly reporting of all subcontractors and ensure compliance spreadsheet is up to date.
  9. Submit Statements of Non-Performance into the payroll reporting software to ensure weekly payroll is up to date.
  10. Update and submit Fringe Benefit Statements as necessary.
  11. Monitor and resolve any labor compliance violations.
  12. Point of contact for Labor Compliance communications
  13. Maintains office records and files through accurate and timely processing of documents, setting up and maintaining department files, etc.
  14. Review AP invoices for compliance related items. Capturing data timely and accurately.
  15. Additional assignments and projects as required based on department needs.

Relationships, Qualifications and Requirements, & Competencies

Key Relationships

Reports to:
  • Labor Compliance Supervisor
Direct reports:
  • None
External clients:
  • Owners, general contractors, subcontractors, Labor Compliance Officers, office supply vendors, general public
Internal clients:
  • Area Manager, Estimating Manager, Field Operations Manager, General Superintendent, Superintendents, Project Managers, Administrative Manager, Contract Administrator, Cost Analysts, Project Engineers, Administrative Staff, Purchasing, and other company business units

Role Qualifications & Requirements

Education:
  • High School diploma or GED
Experience & Industry Expertise:
  • Two year prior experience in office/clerical role
  • Two year prior experience in payroll or certified payroll preferred
Specific Job Requirements:
  • Ability to preserve confidential and proprietary information and successfully avoid conflicts-of-interest.
  • Construction knowledge regarding Prevailing Wage Law
  • Communicate with Subcontractors.
  • Intermediate computer software skills including Word, Excel, Outlook
  • Must demonstrate strong organizational skills and time management practices.
  • Basic typing skills (50 wpm)
  • Knowledge of general office procedures
  • Knowledge of multiple-line phone system, business machines
  • Knowledge of standard operating policies and procedures
  • In office daily attendance
  • Must be punctual, arrive at work on time, and consistently work full time.
  • Ability to work authorized overtime as required
  • Successful completion of a pre-employment drug, alcohol, and background investigation
  • Current on all company required safety training*
Competencies:
  • Relationship Management
  • Business Acumen
  • Communications
  • Organization and Management
  • Technology: Microsoft Office
  • Technical competence
  • External Compliance programs (DIR eCPR, LCP Tracker, eMars, etc.)

EOE including disablility/veterans


 

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Job Summary
Company
Teichert, Inc.
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
2+ years
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